The 54th Chicago International Film Festival will take place October 10-21, 2018. The Festival unites film lovers and filmmakers from around the world with the belief that movies can involve an audience by challenging, entertaining, and inspiring them. In order to produce such an event, the Festival annually hires a group of dedicated individuals to work both at the Festival office and at off-site venues during the months of August through October.
- detail-oriented hard-workers with strong organizational skills;
- the ability to learn quickly;
- the ability to work in a very fast-paced environment;
- knowledge of Microsoft Office and Google Drive
These seasonal positions entail long hours, and employees are expected to devote as much time as necessary to complete their tasks.
If interested, please email your resume and cover letter to firstname.lastname@example.org (unless otherwise noted) with your interest. No phone calls, please. Only qualified candidates will be contacted for interviews.
Production Assistant – (1 available)
Assist the festival’s day to day operations, including venue and event load ins/outs, festival related runs, and event preparation. Must be able to lift up to 25 lbs, have a valid driver’s license, and have a flexible schedule. Mid-September – end of Festival. Please send your resume to email@example.com
Duties include coordinating all planning and scheduling of festival volunteers, conducting new volunteer orientation meetings, delegating volunteer tasks and responsibilities, and inspiring volunteer team. Will work closely with Operations Manager and Theater Managers to ensure coverage of volunteers where needed. Must be detail-oriented and possess strong communication skills. Long hours and weekend hours are required. End of August – end of October. Please send your resume to firstname.lastname@example.org
Print Traffic Coordinator
Confirms, tracks, and monitors the inbound and outbound shipment and transportation of all DCPs and screening files coming to the Festival from around the world. Ensures the DCPs/files are delivered to the correct venues during the Festival for screenings and shipped back out in a timely manner. This is a very multifaceted organizational position that requires great attention to detail and the management of a large body of information. Must have excellent communication and time management skills and be level-headed and meticulous. Previous experience with print traffic and familiarity with film projection is desirable. Proficiency with Google Drive and Microsoft Office are required. Mid-August through end of October.
The Travel Coordinator is responsible for making all travel arrangements for visiting filmmakers and invited guests. Duties include sending travel invitations to filmmakers, jury members and special guests of the Festival, coordinating airline travel and hotel accommodations and welcoming them to Chicago. Will be expected to work within a budget and maintain good relationships with airline and hotel partners. Will work closely with programming, hospitality, transportation, marketing, publicity, operations and special events. Must be extremely well organized, detail oriented, polite and professional, and have strong communication skills. Position begins mid-August and runs through October 24.
Responsibilities include assisting Festival patrons with ticketing and general information; answering questions about Cinema/Chicago’s year-round programs; sales of Festival merchandise. Must have exceptional interpersonal skills, be detail-oriented, and organized. October 3-24. Please send your resume to email@example.com
Operations Coordinator – Filled
Reports to the Operations Manager and Managing Director to assist in the organization of all operational and logistical aspects of the Festival. Must be detail-oriented, organized and possess a driver’s license. Early September through end of October.
Special Events Manager – Filled
Oversees all special events at the Chicago International Film Festival including red carpets, gala receptions, filmmaker dinners, tribute events, after-parties, etc. Duties include planning and execution of all events, coordinating with venue and vendors, ensuring a high standard of event production. Long hours are required. Must have 5+ years of special events management experience. August – end of October.
Marketing and Media Relations Manager
The Marketing and Media Relations Manager is responsible for overseeing all aspects of the marketing and media relations for the Chicago International Film Festival. The Marketing & Media Relations Manager drives audience development for the Festival and leads the Marketing & Publicity teams leading up to and during the October Festival.
The Manager is responsible for overseeing and driving all aspects of marketing with a focus on developing a strategic marketing plan to raise awareness of and increase audiences for the Festival. Other marketing responsibilities include managing the organization’s social media channels, negotiating partnerships and ad buys, overseeing newsletter content and blog posts. The Manager will also participate in the transition to an online ticketing CRM (Customer Relations Management) system, which will become an integral marketing tool for the organization.
In addition, the Marketing & Media Relations Manager works closely with external Publicity to determine communication strategy and calendar, and to ensure timely distribution of press releases and media pitching, as well as consistent branding and messaging. Immediate position. Must have 2-3 years of arts marketing experience, strong knowledge of Google Docs, Microsoft Office, Photoshop, WordPress, social media platforms and familiarity with Chicago. May lead to year-round full-time position.
The Marketing Coordinator reports to the Marketing & Media Relations Manager and Managing Director to assist in the organization aspects of the Festival’s marketing operations, including implementation of marketing plan, media sponsorship fulfillment, materials production, and promotions execution. The Marketing Coordinator will work with the Marketing & Publicity Team to encourage audience development and event awareness. Must have 2-3 years of non-profit or arts marketing experience, strong knowledge of Google Docs, Microsoft Office, Photoshop, WordPress, social media platforms and familiarity with Chicago. Mid-August through end-October.
The Festival Publicist supports every aspect of the Festival Press Office. Responsibilities include serving as publicity contact for Festival films (pitching and securing media coverage), managing press materials, coordinating talent/filmmaker press schedules, managing special events and press lines as needed, logging and distributing Festival press breaks and compiling an exhaustive post-Festival wrap report. Must have 3+ years experience in film publicity. Mid-August through end-October.
Social Media Coordinator
In close coordination with Marketing & Media Relations Director, serve as owner of the Festival’s Social Media channels, posting scheduled content as well as identifying and executing real-time content opportunities. Must have expert knowledge in and experience with social media brand management; position requires nights/weekend availability before and during the Festival. September and October.
Publications Manager – Filled
The Publications Manager oversees the production of the Festival’s print and web materials, including the Sneak Preview, Festival Schedule (54 pages) and Program Book (174 pages). Candidate must have strong writing and copy editing skills, must be able to work to meet tight deadlines, and be able to manage a team of writers. Ideal candidate will have experience in print publications and film background. Position starts end-July and runs through the end of September.
Graphic Designer – Filled
The Graphic Designer role drives our brand identity in support of our organization, our films and audiences. This role will create a range of Festival marketing materials, including ads, graphics, signage and Festival programming pieces (Schedule, Program Book) in line with the existing 54th Chicago International Film Festival marketing campaign. Designer will be responsible for tracking and hitting deadlines, managing multiple projects at once and responding to on-call requests in a timely manner. Position starts August and runs through October; extended hours (evenings and weekends) at key points leading up to the Festival will be required. For a full job description and application requirements, click here.
Website Manager – Filled
Duties include managing the schedule of airport pick-ups and drop-offs for all festival guests, overseeing the drivers’ schedules, and attending to guests’ local transportation requirements. Must have familiarity with the downtown locations and traffic conditions. Good driving skills, detail-oriented, polite with professional manner. September 24-October 24.
Duties include managing theater volunteers, maintaining a high standard of guest servicing, controlling crowd traffic, admitting audiences, survey and Audience Choice ballot distribution and collection and coordinating the last-minute rush ticket sales with the Ticketing/Box Office Manager. liaison with the theater projectionists during screening interruptions if occurred. Long hours and weekend hours are required. October 5 – 22. Please send your resume to firstname.lastname@example.org
Duties include attending to the Main Competition Jury or New Directors Jury while they are in town, working with the programming team to build itineraries (screening times, meals, events, etc), and communicating with programming, hospitality, ticketing, special events, and theater staff. Good driving skills and familiarity with the city of Chicago are required. October 5-19.
Duties include driving Festival filmmakers and invited guests to screenings, special events, etc. Good driving skills, familiarity with the city of Chicago, and a clean driving record are required. Night and weekend availability is a must. During the Festival only. Please send your resume and clean driving record to email@example.com
The Airport Coordinator will be stationed at O’Hare Airport in order to coordinate drivers, Festival guests, and volunteers. They will be in direct communication with the Transportation Manager and Guest Services department. Strong communications skills and wide availability are required. Will be also be required to use personal cell phone. Please send your resume to firstname.lastname@example.org
Box Office Manager
Works with Ticketing Manager to oversee the Festival box office. Requires good organizational and customer service skills. Responsible for scheduling employee hours, implementing daily procedures, balancing daily sales and taking inventory of box office supplies. Early September through the end of October. Evening and weekend hours required. Please send resumes to email@example.com
Assistant Box Office Manager
Works with Ticketing/Box Office Manager to assist with overseeing Festival box office. Requires good organizational and customer service skills. Responsible for implementing daily procedures, balancing daily sales and managing RUSH ticket sales. Early September through the end of October. Evening and weekend hours required. Please send resumes to firstname.lastname@example.org
Works under the Ticketing Management Team to sell tickets for the Festival through telephones and walk-up sales. Requires good communication and customer service skills. Must have a positive and professional attitude. Responsible for following daily sales procedures and balancing sales sold. Ticketing experience is preferred. Mid-September through the end of the Festival. Evening and weekend hours required. Please send resumes to email@example.com
Works with Ticketing Manager to manage the Festival ticket sales through telephone and internet. Requires good administrative and customer service skills. Must be organized and polite. Responsible for scheduling employee hours, balancing daily sales and fulfilling internal ticket orders. Early September through the end of October. Evening and weekend hours required. Please send resumes to firstname.lastname@example.org
Ticketing Manager – Filled
Works under the supervision of the Managing Director to oversee all ticketing activities for the Festival, including telephone, mail, online and automated ticketing system. Strong familiarity of ticketing systems is strongly preferred but not necessary. In-house training will be provided. Good customer service skills and ability to balance accounts and prepare deposits required. Must schedule employee hours, supply ticketing reports and time sheets, and oversee ticket fulfillment and disbursement. Location will vary amongst Festival office, box office(s), and off-site store locations. Full-time, some evening and weekend hours required. Mid-August through early November.