The 52nd Chicago International Film Festival will take place October 13-27, 2016. The Festival unites film lovers and filmmakers from around the world with the belief that movies can involve an audience by challenging, entertaining, and inspiring them. In order to produce such an event, the Festival annually hires a group of dedicated individuals to work both at the Festival office and at off-site venues during the months of August through October.
- detail-oriented hard-workers with strong organizational skills;
- the ability to learn quickly;
- the ability to work in a very fast-paced environment;
- knowledge of Microsoft Word and Excel.
These seasonal positions entail long hours, and employees are expected to devote as much time as necessary to complete their tasks.
If interested, please email your resume and cover letter to Managing Director Vivian Teng (unless otherwise noted) with your interest. No phone calls, please; no applications for positions filled, please. Qualified candidates will be contacted for interviews.
Assist the festival’s day to day operations, including venue and event load ins/outs, festival related runs, and event preparation. Must be able to lift up to 25 lbs and also have a valid driver’s license. Mid-September – end of Festival.
Duties include coordinating all planning and scheduling of festival volunteers, conducting new volunteer orientation meetings, delegating volunteer tasks and responsibilities, and inspiring volunteer team. Will work closely with Venue Manager and Theater Managers to ensure coverage of volunteers where needed. Must be detail oriented and possess strong communication skills. Long hours and weekend hours are required. September 1 – end of October.
Marketing Coordinator – Filled
The Marketing Coordinator reports to the Marketing & Media Relations Director and Managing Director to assist in the organization aspects of the Festival’s marketing operations, including implementation of marketing plan, media sponsorship fulfillment, materials production, and promotions execution. The Marketing Coordinator will work with the Marketing & Publicity Team to encourage audience development and event awareness. Must have 2-3 years of non-profit or arts marketing experience, strong knowledge of Microsoft Office, Photoshop, social media platforms and familiarity with Chicago. August through November. To apply, email Marketing & Media Relations Director Lisa Trifone
Festival Publicist – Filled
The Festival Publicist (2 openings) reports to the Marketing & Media Relations Director and supports every aspect of the Festival Press Office. Responsibilities include serving as publicity contact for Festival films (pitching and securing media coverage), managing press materials, coordinating talent/filmmaker press schedules, managing special events and press lines as needed, logging and distributing Festival press breaks and compiling an exhaustive post-Festival wrap report. August through early November. To apply, email Marketing & Media Relations Director Lisa Trifone
Social Media Coordinator – Filled
In close coordination with Marketing & Media Relations Director, serve as owner of the Festival’s Social Media channels, posting scheduled content as well as identifying and executing real-time content opportunities. Must have expert knowledge in and experience with social media brand management; position requires nights/weekend availability before and during the Festival. September and October. To apply, email Marketing & Media Relations Director Lisa Trifone
Publications Manager – Filled
The Publications Manager oversees the production of the Festival’s print and web materials, including the Sneak Preview, Festival Schedule (48 pages) and Program Book (250 pages). Candidate must have strong writing and copy editing skills, must be able to work to meet tight deadlines, and be able to manage a team of writers. Ideal candidate will have experience in print publications and film background. Position starts end-July and runs through the end of September.
Graphic Designer – Filled
The Graphic Designer role drives our brand identity in support of our organization, our films and audiences. This role will create a range of Festival marketing materials, including ads, graphics, signage and Festival programming pieces (Schedule, Program Book) in line with the existing 52nd Chicago International Film Festival marketing campaign. Designer will be responsible for tracking and hitting deadlines, managing multiple projects at once and responding to on-call requests in a timely manner. Position starts August and runs through October; extended hours (evenings and weekends) at key points leading up to the Festival will be required. For a full job description and application requirements, click here.
Print Traffic Coordinator – Filled
Confirms, tracks, and monitors the transportation of and oversight of hundreds of film prints coming to the Festival from around the world. Ensures the prints are delivered to the right venues during the Festival for screenings. This is a very multifaceted organizational position that requires great attention to detail and the management of a large body of information. Must have excellent communication and time management skills and be level-headed and meticulous. Previous experience with print traffic and familiarity with film projection is desirable. Valid drivers license and proficiency with Microsoft Office are required. Mid-September through end of October.
Travel Coordinator – Filled
The Travel Coordinator is responsible for all making travel arrangements for visiting filmmakers and invited guests. Duties include sending travel invitations to filmmakers, jury members and special guests of the Festival, coordinating airline travel and hotel accommodations and welcoming them to Chicago. Will be expected to work within a budget and maintain good relationships with airline and hotel partners. Will work closely with programming, hospitality, transportation, marketing, publicity, operations and special events. Must be extremely well organized, detail oriented, polite and professional, and have strong writing skills. Position begins mid-August and runs through the end of October.
Operations Assistant – Filled
Reports to the Operations Manager and Managing Director to assist in the organization of all operational and logistical aspects of the festival. Must be detail oriented and have a driver’s license. Mid-September through end of October.
Special Events Manager – Filled
Oversees all special events at the Chicago International Film Festival including red carpets, gala receptions, filmmaker dinners, tribute events, after-parties, etc. Duties include planning and execution of all events, coordinating with venue and vendors, ensuring a high standard of event production. Long hours are required. Must have 5+ years of special events management experience. August – end of October.
Website Manager – Filled
Merchandise/Information Manager – Filled
Responsibilities include assisting Festival patrons with ticketing and general information; answering questions about Cinema/Chicago’s year-round programs; sales of Festival merchandise. Must have exceptional inter-personal skills and be detail-oriented. Late-September through end of October.
Duties include managing the schedule of airport pick-ups and drop-offs for all festival guests, overseeing the drivers’ schedules, and attending to guests’ local transportation requirements. Must have familiarity with the downtown locations and traffic conditions. Good driving skills, detail orientated, polite with professional manner. Late-September through end of October.
Duties include managing theater volunteers, maintaining a high standard of guest servicing, controlling crowd traffic, admitting audiences, survey and Audience Choice ballot distribution and collection and coordinating the last-minute rush tickets sales with the Ticketing/Box Office Manager, liaison with the theater projectionists during screening interruptions if occurred. Long hours and weekend hours are required. October 11 – October 29
Duties include attending to the main Jury, acting as a local escort to the Jury members. Good driving skills and familiarity with the city of Chicago are required. During the Festival only.
Duties include attending to the Main Competition Jury or New Directors Jury, work with programming team to build itineraries (screening times, meals, etc). Good driving skills, familiarity with the city of Chicago, and a clean driving record are required. Night and weekend availability is a must. During the Festival only. Please send your resume and clean driving record to transportation@
The Airport Coordinator will be stationed at O’Hare Airport in order to coordinate drivers, Festival guests, and volunteers. They will be in direct communication with the Transportation Manager and Guest Services department. Strong communications skills and wide availability are required. Will be also be required to use personal cell phone. Please send your resume to firstname.lastname@example.org
TICKET SERVICES (please send resumes to our Ticketing department)
Ticketing Manager – Filled
Works under the supervision of the Managing Director to oversee all ticketing activities for the Festival, including telephone, mail, online and automated ticketing system. Strong familiarity of Ticketmaster system is strongly preferred but not necessary. In-house training will be provided. Good customer service skills and ability to balance accounts and prepare deposits required. Must schedule employee hours, supply ticketing reports and time sheets, and oversee ticket fulfillment and disbursement. Location will vary amongst Festival office, box office(s), and off-site store locations. Full-time, some evening and weekend hours required. Mid-August through early November.
Box Office Manager
Works with Ticketing Manager to oversee the Festival box office. Requires good organizational and customer service skills. Responsible for scheduling employee hours, implementing daily procedures, balancing daily sales and taking inventory of box office supplies. Early September through the end of October. Evening and weekend hours required.
Assistant Box Office Manager
Works with Ticketing/Box Office Manager to assist with overseeing Festival box office. Requires good organizational and customer service skills. Responsible for implementing daily procedures, balancing daily sales and managing RUSH ticket sales. Early September through the end of October. Evening and weekend hours required.
Works under the Ticketing Management Team to sell tickets for the Festival through telephones and walk-up sales. Requires good communication and customer service skills. Must have a positive and professional attitude. Responsible for following daily sales procedures and balancing sales sold. Knowledge of Ticketmaster ticketing system is preferred. Mid-September through the end of the Festival. Evening and weekend hours required.
Works with Ticketing Manager to manage the Festival ticket sales through telephone and internet. Requires good administrative and customer service skills. Must be organized and polite. Responsible for scheduling employee hours, balancing daily sales and fulfilling internal ticket orders. Early September through the end of October. Evening and weekend hours required.